NEWDedicated VAs for construction ops

Virtual Assistants for Construction Companies and Contractors

Get a dedicated construction virtual assistant trained to help with estimating support, RFI and submittal tracking, subcontractor coordination, invoicing, and project data entry — so your PMs stay focused on the jobsite, not paperwork.

Book a Free Strategy Call See What Your Construction VA Can Handle

Pre-vetted assistants Trained for construction workflows Works in Procore, Buildertrend & QuickBooks Dedicated VA matching 2-week risk-free trial

Works inside your project tools Procore Buildertrend PlanGrid QuickBooks

RFI Submitted 6m

Dave R.

Need clarification on the electrical spec for Bldg 2

Submittal Tracker

12 pending review

Structural steel package

Due Friday

Change Order

CO #14 approved

$18,400 — Bldg 2 electrical

Approved

Invoice Status

$48,200 outstanding

3 invoices past 30 days

Trusted by general contractors, subcontractors, and construction project teams

General Contractors Subcontractors Project Managers Estimators

What Your VA Can Handle

What Can a Construction Virtual Assistant Help With?

RFIs, submittals, subcontractor follow-ups, and invoicing — the recurring project admin that slows down every job is exactly what a dedicated construction VA takes off your plate.

Estimating Support

Bid season creates a crunch on estimators. A VA can help assemble bid packages, request subcontractor quotes, and keep proposals moving toward the deadline.

Assembling bid packages
Requesting subcontractor quotes
Organizing takeoff data
Tracking bid deadlines

RFI & Submittal Tracking

RFIs and submittals have real deadlines that affect the schedule. A VA can help log requests, track review status, and chase overdue responses.

Logging new RFIs
Tracking submittal review status
Following up on overdue responses
Organizing document logs

Subcontractor Coordination

Subs need consistent follow-up to keep work on schedule. A VA can help confirm schedules, track compliance documents, and keep sub contact info organized.

Sending schedule updates
Following up on schedule confirmations
Tracking COIs and compliance docs
Organizing sub contact info

Change Order Admin

Change orders need paper trails. A VA can help log requests, track approval status, and follow up with owners or GCs so nothing gets lost.

Logging change order requests
Tracking approval status
Organizing supporting documentation
Following up with owners and GCs

Invoicing & AP/AR Support

Cash flow depends on invoices going out and getting paid on time. A VA can help prepare draw requests and follow up on outstanding balances.

Preparing draw requests
Following up on outstanding invoices
Organizing AP documentation
Tracking payment status

Project Data & CRM Support

Clean project data keeps schedules and reporting accurate. A VA can help keep Procore or Buildertrend records current and organized.

Updating Procore/Buildertrend records
Organizing project files
Preparing weekly job status reports
Maintaining contact and vendor lists

Procore Buildertrend PlanGrid CoConstruct QuickBooks

Book a Free Strategy Call See What Your Construction VA Can Handle

Why Choose Us

Why Construction Companies Choose Velocity Assistants

Velocity Assistants construction virtual assistant

Pre-vetted & construction-trained

Screened and tested before placement, trained for jobsite operations — not generic admin.

Dedicated VA matching

You work with one assistant — not a rotating pool.

Replacement support if needed

We handle matching again if something isn't right.

Flexible without full-time payroll

Get recurring support without the overhead.

How It Works

Be as involved as you want — we handle the matching, vetting, and onboarding so you get a dedicated assistant with minimal effort on your end.

Step 1

Book a free strategy call to discuss your needs

Step 2

We pull from our vetted talent pool

Step 3

You interview and approve your match

Step 4

Your dedicated VA joins your team

Common Questions

FAQs About Construction Virtual Assistants

What does a construction virtual assistant do?

A construction virtual assistant helps with recurring project admin such as tracking RFIs and submittals, coordinating with subcontractors, processing change orders, following up on invoices, and keeping Procore or Buildertrend records up to date.

Can a construction VA help with RFIs and submittals?

Yes. A VA can log new RFIs, track submittal review status, follow up on overdue responses, and keep document logs organized so nothing slips past a deadline.

Can a construction VA support estimating?

Yes. A VA can help assemble bid packages, request subcontractor quotes, organize takeoff data, and track bid deadlines. Final pricing decisions stay with the estimator.

Is a construction VA good for small GCs or subcontractors?

Yes. Small contractors can use a VA to help with scheduling confirmations, invoicing, COI tracking, and project admin — without hiring a full-time coordinator.

What tasks should I delegate first to a construction VA?

Start with repetitive tasks such as RFI tracking, submittal logs, subcontractor follow-ups, invoice tracking, and weekly job status reports.

Can a construction VA use Procore or Buildertrend?

Depending on your workflow and permissions, a construction VA can be trained to work inside tools like Procore, Buildertrend, PlanGrid, CoConstruct, and QuickBooks.